If any of these sound familiar, a SharePoint intranet could transform how your team works.
Staff can't find the latest version of documents and policies - they're scattered across shared drives, email attachments and desktops
Company news and updates get buried in email chains that nobody reads
New starters have no single place to find what they need - onboarding takes weeks instead of days
Your current intranet is outdated, ugly or barely used - it's a ghost town nobody visits
You're paying for Microsoft 365 but not using SharePoint at all - it's just sitting there
SharePoint Online is the intranet platform built into every Microsoft 365 subscription. No extra licences. No separate hosting. No third-party tools to maintain.
If your organisation has Microsoft 365 Business Basic or above, you already have SharePoint Online. There's no additional per-user cost for your intranet - you're just not using what you're paying for yet.
SharePoint connects natively with Teams, Outlook, OneDrive, Power Automate and the rest of the Microsoft 365 stack. Your intranet isn't a separate tool - it becomes the hub that ties everything together.
Azure AD authentication, conditional access policies, sensitivity labels, data loss prevention and compliance features are all baked in. Your data stays protected by Microsoft's enterprise-grade security infrastructure.
SharePoint Online is fully cloud-hosted by Microsoft. No servers to maintain, no patches to apply, no hosting bills. Microsoft handles uptime, performance and updates automatically.
Whether you have 20 employees or 2,000, the SharePoint architecture scales without performance concerns. Add new department sites, project spaces or regional hubs as your business grows - no re-platforming needed.
Unlike third-party intranet tools (Unily, LumApps, Simpplr), a SharePoint intranet runs on your own tenant. No vendor lock-in, no separate contracts. If you part ways with us, your intranet keeps running.
Every intranet we build is designed around how your teams actually work.
We design your intranet structure using SharePoint hub sites - connecting department sites, project sites and communication sites into a unified, navigable hierarchy. Consistent branding, shared navigation and cross-site search all come as standard.
A modern news feed using SharePoint news posts with audience targeting, an events calendar, and a searchable policy library with version control. No more "where's the latest expenses policy?" emails flying around.
Structured document management using SharePoint content types, managed metadata and custom views. Proper version control, permissions inheritance and retention policies. Files organised by project, department or document type - not by who saved them last.
Interactive staff directory powered by Azure AD profile data. Find anyone's role, department, location and contact details instantly. Org chart views let new starters understand team structures from day one.
When out-of-the-box web parts aren't enough, we build custom SharePoint Framework (SPFx) components. From branded news carousels and employee shoutout walls to quick-link app launchers and scrolling notice bars - tailored functionality that makes your intranet feel purpose-built.
We configure SharePoint search with custom result sources, managed properties and search verticals so your team can find documents, news, people and sites from a single search box. Proper search makes or breaks intranet adoption.
Your intranet works natively on phones and tablets through the SharePoint mobile app - critical for field workers, remote staff and deskless employees. We can embed it directly into Microsoft Teams as a pinned tab, so it becomes part of your team's daily workflow without switching apps.
A good SharePoint intranet isn't just pretty pages. The architecture underneath determines whether your intranet scales, stays maintainable, and actually gets used. Here's what we consider on every project.
Hub Site Topology
We plan your site hierarchy before building anything. A central hub site connects to department communication sites and team sites using SharePoint's hub association model. This gives you shared navigation, consistent branding, and cross-site news rollup without duplicating content.
Information Architecture & Metadata
We define content types, site columns and a managed metadata term store that makes documents findable and filterable. This replaces the old "save it in a folder" approach with structured, searchable document management that actually works at scale.
Permissions & Governance
We set up permission inheritance, SharePoint groups and Azure AD security groups so the right people see the right content. Governance policies cover site creation, external sharing, guest access and retention - preventing the sprawl that kills most SharePoint deployments.
Audience Targeting
We configure SharePoint audience targeting so different teams, departments or office locations see relevant content in their news feeds, quick links and navigation. An employee in Manchester doesn't need to see London office announcements cluttering their homepage.
Branding & Page Templates
We apply your brand colours, fonts and logo using SharePoint's site theming engine and create reusable page templates for common content types - news articles, policy pages, department landing pages. Your team can create professional-looking pages without design skills.
We're often asked whether SharePoint can compete with dedicated intranet platforms. Here's how it stacks up.
Third-party tools like Unily, LumApps and Simpplr can make sense for large enterprises with specific requirements. For most UK SMEs and mid-market organisations, SharePoint Online delivers everything you need without the additional cost and complexity.
We audit your current setup, map your content and understand what your teams need day-to-day
Site architecture, information architecture, navigation design and branded page mockups for your review
We configure sites, libraries, metadata, permissions, branding and any custom SPFx web parts
User training, champion programme support, adoption tracking and full handover documentation
Book a free call to discuss your requirements.